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Colorado  Medical  Library 
Association 


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Denver 
uly,  1893 


STATEMENT 

CONSTITUTION 

BY-LAWS 

PUBLIC  LIBRARY  REGULATIONS 


HIGH  SCHOOL  AND  PUBLIC  LIBRARY 


Digitized  by  the  Internet  Archive 
in  2017  with  funding  from 

University  of  Illinois  Urbana-Champaign  Alternates 


https://archive.org/details/statementconstitOOcolo 


Colorado  Medical  Library  Association 


Certain  members  of  the  medical  profession 
in  Denver,  realizing  that  the  existence  of  a 
medical  reference  library  for  Colorado  has 
become  a necessity  to  the  enlightened  study 
and  practice  of  medicine,  have  united  and 
become  incorporated  under  the  title  of  The 
Colorado  Medical  Library  Association. 

The  annual  subscription  for  membership  has 
been  placed  at  $5.00,  and  the  subscriptions  so 
received  will  be  expended  in  the  purchase  of 
medical  literature  of  a character  determined  by 
the  nominations  of  the  individual  subscribers. 
The  works  thus  obtained  will  be  placed  on  the 
shelves  of  the  Denver  Public  Librar}^  on  the 
condition  that  the  Library  will  spend  on  med- 
ical literature  at  least  as  much  money  as  is 
subscribed  by  the  Association.  The  power  and 
usefulness  of  books  are  increased  when  they 
are  brought  together.  To  the  choice  collection 
of  medical  works  already  in  possession  of  the 
Public  Library,  several  hundred  valuable 
volumes  have  recently  been  added,  either  as 
bequests,  gifts,  or  to  be  held  in  trust  for  their 
present  owners.  The  funds  in  the  treasury  of 


the  Medico-Legal  Society  have  been  devoted 
to  the  purchase  of  appropriate  literature  to  be 
added  to  the  library. 

The  medical  department  of  the  library  now 
contains  over  800  bound  volumes;  fifty-five 
journals  are  regularly  received  through  subscrip- 
tion, while  some  seventy-five  additional  journals 
are  present  in  incomplete  sets.  At  the  present 
rate  Colorado  will  shortly  be  in  possession  of  a 
medical  library  which  will  compare  favorably 
with  the  collections  of  the  east.  The  present 
executive  committee  is  as  follows:  J.  T. 
Eskridge,  president;  Henry  Sewall,  secretary 
and  treasurer,  No.  23  Eighteenth  Ave.;  J.  C. 
Dana,  Librarian  of  Public  Library. 


CONSTITUTION  AND  BY-LAWS 

OF  THE 

Colorado  Medical  Library  Association 


CONSTITUTION. 

Article  I. — Name  and  Incorporation.  This 
organization  shall  be  incorporated  under  the 
laws  of  Colorado,  and  known  under  the  name 
of  “The  Colorado  Medical  Library  Association.  ” 
Article  II.  — Object  of  the  Association. 
The  object  of  this  Association  shall  be  the 
establishment  of  a library  and  the  accumulation 
of  literature  for  the  same,  by  purchase,  gift  or 
otherwise,  for  the  diffusion  of  knowledge  of 
the  medical  arts  and  sciences.  No  pecuniary 


gain  or  profit  shall  result  to  any  one  from  the 
library. 

Article  III. — Members  and  Fees . Sec- 
tion i.  The  members  of  the  Association  shall 
consist  of  annual  and  life  members. 

Section  2.  With  the  approval  of  the  Exec- 
utive Committee,  any  person  may  become  an 
annual  member  of  the  Association  on  payment 
of  the  annual  fee  of  five  dollars  ($5). 

Section  3.  With  the  approval  of  the  Exec- 
tive  Committee,  any  person  may  become  a life 
member  of  the  Association  on  the  payment  of 
one  hundred  dollars  ($100). 

Art  1 CEE  IV. — Officers . The  officers  of  the 
Association  shall  be  a President,  a Secretary 
and  a Treasurer.  The  offices  of  secretary  and 
treasurer  may  be  filled  by  the  same  person. 

ArticeE  V. — Meetings . The  regular  meet- 
ings of  the  Association  shall  be  held  on  the  first 
Monday  of  January  in  each  year,  in  the  City  of 
Denver. 

Articee  VI. — Disposition  of  the  Property  of 
the  Association.  The  books,  journals,  pam- 
phlets, etc.,  of  the  Association  shall  be  marked 
the  property  of  the  Association,  and  shall  be 
located  at  such  place  as  may  be  designated  at  any 
annual  meeting  by  a two-thirds  vote  of  the 
members  present,  provided  that  at  least  twenty- 
five  (25)  members  are  present,  and  provided 
that  a month’s  notice  of  the  desired  change  of 
location  has  been  given  in  writing,  signed  at 
the  request  of  ten  (10)  members  of  the  Associ- 
ation. 


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Article  VII. — Amendments  and  Alterations 
of  the  Constitution  and  By-Laws . Amend- 
ments and  alterations  of  the  constitution  and 
by-laws  (heretofore  made,  or  to  be  made)  shall 
require  a two- thirds  vote  of  a meeting,  at  which 
there  are  at  least  twenty  (20)  members  present, 
and  written  notice  of  the  same,  signed  by  five 
members,  must  be  given  a month  previous. 


BY-LAWS. 

Article  I. — Duties  of  Officers . Section  i. 
The  president  shall  preside  at  all  meetings  of 
the  Association,  and  shall  perform  such  other 
duties  as  custom  and  parliamentary  usage  may 
require.  He  shall  be  ex  officio  member  of  all 
committees. 

Section  2.  The  secretary  shall  keep  the 
records  and  conduct  the  correspondence  of  the 
Association.  He  shall  give  proper  and  timely 
notice  in  writing  of  every  regular  and  special 
meeting  to  each  member  of  the  Association, 
and  shall,  at  each  regular  annual  meeting,  make 
report  of  the  condition  and  development  of 
the  Association. 

Section  3.  The  treasurer  shall  keep  careful 
account  of  all  monies  received  and  disbursed 
by  the  Association,  and  annually  make  report 
of  the  same  to  the  Association. 

Article  II. — Election  of  Officers.  The  officers 
of  the  Association  shall  be  elected  by  ballot  at 
each  regular  annual  meeting  of  the  Association. 


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Article  III. — Special  Meetings.  Special 
meetings  may  be  called  by  the  president,  at 
such  time  and  place  as  he  may  designate,  when- 
ever requested  in  writing  by  five  members  of 
the  Association. 

Article  IV.  — Order  of  Business.  At  all 
meetings  the  business  shall  be  conducted  as 
follows: 

1.  Minutes  of  the  last  regular  or  special 
meeting. 

2.  Report  of  the  secretary. 

3.  Report  of  the  treasurer. 

4.  Reports  of  standing  committees. 

5.  Reports  of  special  committees. 

6.  Unfinished  business. 

7.  New  and  miscellaneous  business. 

8.  Adjournment. 

Article  V. — Rules  of  Order.  In  conducting 
the  business  of  the  meetings  of  the  Association, 
the  parliamentary  rules  as  laid  down  in  Rob- 
erts’ Rules  of  Order  shall  be  adopted. 

Article  VI.  — The  Executive  Committee. 
Section  i.  An  executive  committee  shall  be 
established  which  shall  consist  of  not  less  than 
three  members,  including  the  president  and 
secretary  of  the  Association,  who  shall  appoint 
a third  member,  and  the  secretary  of  the  Asso- 
ciation shall  be  secretary  of  the  committee. 

Section  2.  The  executive  committee  shall 
have  general  supervision  of  the  finances,  pur- 
chases and  expenses  of  the  Association,  and 
shall  act  as  censors  over  the  qualifications  of 
applicants  for  admission  to  the  Association. 


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Section  3.  No  purchase  shall  be  made  or 
expense  incurred  except  by  order  of  the  Asso- 
ciation or  of  the  executive  committee;  and  the 
executive  committee  shall  not  have  power  to 
incur  any  indebtedness  beyond  the  amount  of 
cash  in  the  treasury. 

Section  4.  The  executive  committee  shall 
meet  on  the  call  of  the  chairman. 

Articee  VII. — The  Choice  of  Books.  Sec- 
tion 1.  No  purchase  of  books,  journals  or 
pamphlets  shall  be  made  except  by  order  of 
the  executive  committee. 

Section  2.  Every  member  of  the  Associa- 
tion shall  have  the  privilege  of  advising,  in 
writing  to  a member  of  the  executive  commitee, 
the  purchase  of  such  literature  as  he  may  desire; 
and  it  shall  be  the  duty  of  the  executive  com- 
mittee to  consider  every  request  so  presented 
and,  so  far  as  possible,  dispose  the  funds  of  the 
Association  in  such  a manner  as  may  seem  to 
conform  with  the  desires  of  the  greatest  number 
of  members. 

Section  3.  In  the  choice  of  books  the 
executive  committee  shall  give  weight  to  the 
number  of  applications  received  for  the  same 
work. 

Articee  VIII. — Removal  of  Books.  Section 
1.  Only  members  of  the  Association  shall  be 
allowed  to  remove  from  the  library  the  books, 
pamphlets  or  journals  belonging  to  the  Associa- 
tion. 

Section  2.  While  the  works  belonging  to 
the  Association  are  in  charge  of  the  Denver 


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V 


Public  Library,  the  rules  of  the  library  which 
govern  the  loan  of  its  own  works  shall  be 
applied  to  the  loan  of  the  property  of  the 
Association. 

Article  IX. — The  Association  Year  and  the 
Payment  of  Subscriptions.  The  Association 
year  shall  begin  on  the  first  of  January  in  each 
year.  Subscriptions  for  each  current  year  shall 
be  payable  to  the  treasurer  on  that  date. 


LIBRARY  REGULATIONS 


All  books  in  the  library,  except  fiction  and 
recent  additions  in  great  demand,  are  lent  for 
fourteen  days.  Books  of  fiction  are  lent  for 
seven  days.  Except  in  a few  special  cases  all 
books  may  be  renewed  for  a second  term  of 
seven  or  fourteen  days.  A fine  of  two  cents  per 
day  is  collected  for  all  books  overdue.  Current 
journals  and  magazines  are  lent  for  three  days; 
back  numbers  for  fourteen  days.  Books  and 
magazines  are  sent  to  persons  living  outside  of 
Denver  on  payment  of  express  or  postage,  and 
under  simple  requirements  as  to  identification 
of  the  borrower  and  payments  in  case  of  loss. 
For  many  books  sent  to  the  non-resident  bor- 
rower an  extension  of  the  usual  time  limit  can 
be  made. 

Any  reputable  adult  resident  of  Denver  can 
become  a borrower  on  agreeing  over  his  own 
name  to  conform  to  the  library  rules  in  his  use 
of  books.  Minors  must  have  guarantors. 


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All  members  of  the  Colorado  Medical  Library 
Association  may  take  books  from  the  general 
library.  The  medical  books  and  all  other 
resources  of  the  library  are  open  to  all  comers, 
every  one  having  access  to  all  shelves,  save 
only  those  containing  fiction.  This  last  restric- 
tion is  solely  because  of  lack  of  room. 

Books  given  to,  or  deposited  with,  the  library 
or  the  Medical  Library  Association,  will  be 
properly  acknowledged  and  full  receipts  given 
where  wished.  Proper  care  and  return  on 
demand  will  be  guaranteed  to  the  owners  in 
the  case  of  books  placed  temporarily  in  the 
library. 

The  Public  Library  is  established  and  main- 
tained by  the  Board  of  Education  of  School 
District  Number  One,  Arapahoe  County,  Colo- 
rado. Its  permanency  and  responsibility  are 
therefore  well  assured.  It  is  capable  of  receiv- 
ing any  gift,  grant  or  devise.  Donations  of 
books  or  magazines,  one  or  many,  new  or  old, 
for  the  medical  alcove  or  the  general  library, 
are  always  acknowledged  and  made  accessible 
to  all  readers. 

The  library  is  open  every  day,  including 
Sundays,  from  9 a.  m.  to  9 p.  m. 

J.  J.  SMITH, 

Chairman  of  Committee  on  Library. 

J.  C.  DANA, 

Librarian. 


